Office Manager
Role Summary/Purpose
The office manager will maintain the front desk / public areas and provides general office support with a variety of clerical activities and related tasks. In this role, you must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple, competing tasks and to seek supervisory assistance when needed.
Essential Responsibilities
In addition, you will:
· Comply with, all safety, health, environmental and quality Management System requirements, policies and procedures relevant to the position
· Answer incoming calls, determine purpose of callers and forward to appropriate individual
· Take accurate phone and verbal messages and ensure that messages are delivered in a timely manner
· Independently resolve most inquiries regarding the Company
· Welcome visitors, determine nature of business and announce visitor to appropriate individual
· Receive, sort and distribute mail, package and office supplies appropriately
· Coordinate all outgoing mail and courier packages
· Maintain kitchen areas clean and order supplies
· Perform clerical and administrative duties including copying, faxing, filing, typing, proofreading and editing documents, correspondence and reports for assigned department
· Compose and may initiate routine correspondence and memoranda
· Assist with departmental functions, which may include preparation of confidential personnel information and payroll reporting / distribution
· May handle confidential or sensitive information or issues
Qualifications/Requirements
· High School Degree / GED
· Minimum of 5 year of experience with office administration
Desired Characteristics
· Possess a high level of interpersonal skills to handle sensitive and confidential information and situations
· Previous experience with a busy phone and an excellent telephone manner
· Microsoft Office proficient (Excel, Outlook, PowerPoint, Word, Access)
· Ability to prioritize own workload; to work on own initiative with a flexible approach
· Excellent verbal and written communications skills
· Some accounting and record keeping experience and knowledge
· Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative situations, and prioritize work
The office manager will maintain the front desk / public areas and provides general office support with a variety of clerical activities and related tasks. In this role, you must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple, competing tasks and to seek supervisory assistance when needed.
Essential Responsibilities
In addition, you will:
· Comply with, all safety, health, environmental and quality Management System requirements, policies and procedures relevant to the position
· Answer incoming calls, determine purpose of callers and forward to appropriate individual
· Take accurate phone and verbal messages and ensure that messages are delivered in a timely manner
· Independently resolve most inquiries regarding the Company
· Welcome visitors, determine nature of business and announce visitor to appropriate individual
· Receive, sort and distribute mail, package and office supplies appropriately
· Coordinate all outgoing mail and courier packages
· Maintain kitchen areas clean and order supplies
· Perform clerical and administrative duties including copying, faxing, filing, typing, proofreading and editing documents, correspondence and reports for assigned department
· Compose and may initiate routine correspondence and memoranda
· Assist with departmental functions, which may include preparation of confidential personnel information and payroll reporting / distribution
· May handle confidential or sensitive information or issues
Qualifications/Requirements
· High School Degree / GED
· Minimum of 5 year of experience with office administration
Desired Characteristics
· Possess a high level of interpersonal skills to handle sensitive and confidential information and situations
· Previous experience with a busy phone and an excellent telephone manner
· Microsoft Office proficient (Excel, Outlook, PowerPoint, Word, Access)
· Ability to prioritize own workload; to work on own initiative with a flexible approach
· Excellent verbal and written communications skills
· Some accounting and record keeping experience and knowledge
· Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative situations, and prioritize work
Integrity – Safety – Quality – On Time – Growth
|
